STUDENTS’ MONITORED CANTEEN, IISER
1. Members, Executive Committee and Advisory Board.
1.1. All students of the IISER Kolkata, who pay Students’ Canteen Establishment Cost are members of the
Students Monitored Canteen Committee and shall constitute its General Body.
1.2. This General Body shall be represented at a higher tier by twelve members who will constitute the
Executive Canteen Committee which will henceforth just be referred to as ‘Canteen Committee’.
1.3. This Canteen Committee will consist of four different departments. These 12 members shall shuffle
continuously between these departments.
I. Vigilance Department: This department shall conduct regular checks on the general hygiene in the
canteen, conduct of the employees and to check whether they meet the standards expected from
II. Grievances and Suggestion Department: This department shall address the grievances and
suggestions put by members of the General Body.
III. Market Survey Department: This department shall conduct market survey for the raw materials,
fuel and other items required for the preparation of food.
IV. Canteen Operations Department: This department shall keep the check on the prices of food served
in the canteen, monitor the working of the Manager and Accountant on regular basis, prepare
Menu chart on weekly basis, design the format and allot the canteen card, assign and monitor
volunteers for daily jobs in the canteen. The prices of all the dishes shall be decided by the canteen
committee after prior information to the General Body.
1.4. The Advisory Board shall constitute of the following members:
(a) Dean of Students.
(b) Convener of the Institute level Canteen Committee.
(c) Wardens and Asst. Wardens of Hostel(s), and
(d) The members of Gymkhana Committee.
2. Working of the Students’ Monitored Canteen Committee.
2.1. A Manager shall be appointed by the members of the Canteen Committee in the presence of members
of the Advisory Board, on contract basis. The term of his/her contract shall be decided by the same.
The regular activities of the students’ monitored canteen will be maintained by the Manager who shall
be given the salary, on monthly basis.
2.2. An Accountant shall also be appointed by the members of the Canteen Committee in the presence of
members of the Advisory Board on contract basis. The term of his/her contract shall be decided by the
same. The selected accountant shall be responsible for maintaining the records of all types of financial
transactions of the canteen, on daily basis.
2.3. The twelve Canteen committee members, selected by the Gymkhana Committee along with the
previous members of the canteen committee, shall supervise the working of the Students’ Canteen as a
whole. They shall have representatives from Integrated M.S., Integrated PhDs and Research Scholars.
2.4. A set of Volunteers shall be allotted certain duties by the canteen committee, related to daily functioning
of the canteen.
2.5. There shall be two volunteers serving the canteen duties per day. No volunteer should serve more than
once a month.
2.6. The volunteers shall be given a discount of 50% on every meal on the day of their service.
3.1. Bank Account Management: The Students’ Monitored Canteen Committee shall have its own
independent Bank Account. The account type shall be ‘current’. There shall be three signatories which
shall strictly include members from the Advisory board only. The transactions can be made from this
bank account only if all the three signatories sign together on the transaction document of the bank. The
signatories shall include the Convener of the Institute level Canteen Committee and two other members
from the Advisory Board (excluding the Gymkhana Members). The current signatories shall be Dr.
Arindam Mukherjee(Convener of Institute level Canteen Committee), Dr. Arindam Kundagrami and Dr.
Rumi Dey who are the hostel wardens at present.
3.2. Building the Capital Amount:
3.2.1. For the proper functioning of the Students’ Monitored Canteen, at the start of the month, an
Establishment Cost has to be deposited by each member of the General Body, to the above
mentioned account. This establishment cost shall be taken to ensure regular payments of all the
employees of the canteen according to the salaries mentioned in the Minimum Wages Act, (1948).
3.2.2. A fixed monthly deposit, decided by the canteen committee on need to need basis, shall be taken
in advance from each member that will collectively add to the balance amount. This monthly
deposit can be utilized for his/her daily purchase in the canteen. No money shall be deducted from
his/her account in case he/she skips the meals.
3.2.3. In case, there’s some amount is left in the account of a member at the end of a month, it will be
carried-over as the deposit for the next month. Only the difference from the fixed monthly deposit
shall be collected from the member, for the upcoming month.
3.2.4. There shall be a certain threshold amount, decided by canteen committee on need to need basis,
for maintaining the validity of the canteen card. In case, the balance goes near or to this amount,
the member has to deposit a certain minimum recharge amount, to ensure continued purchase
from the canteen card.
3.2.5. For non-members, there shall be provided a different price list, which will have higher rates than
the rates for the card holders. A proper bill shall be provided to them by the cashier, at the
counter, for their purchases. The cashier shall be responsible for any discrepancy in such
transactions, and also keeping the record of the same.
3.2.6. The Price list of menu items shall be put up on the notice board and Gymkhana’s Website on regular
3.3. Canteen Card:
[ To know more about canteen card working system please click here ]
3.3.1. The students’ monitored canteen shall maintain the transaction record of each member. The details
of purchase, account status of a member shall be recorded on his/her canteen card. For transaction
of a particular meal, the member and the cashier should sign on the card in the given slot. A
separate account-sheet shall be maintained by the manager for recording all the transactions in
3.3.2. The member shall be responsible for handling his/her canteen card. In case of tampering/loss,
new card shall be allotted by the canteen committee after receiving an application from the
member and charging amount of fine, decided by the canteen committee, from him/her.
3.3.3. In case, the member fails to show the canteen card, he/she shall not be considered as a member,
during the purchase.
3.4. The payment of the vendors:
The two volunteers assigned for stock verification per day shall sign on a ledger after the stock
delivered by the vendor is verified by them. Only after that shall the manager and then the
accountant will sign on the bills. A consolidated bill for the whole week shall be forwarded by the
canteen accountant to the signatories who shall direct the payment via cheque from the canteen
committee bank account.
4. Code of Conduct
This Code of Conduct is a collection of some expected behaviors and restrictions that must be followed by all
irrespective of their membership in the canteen.
4.1. No one is allowed to take the utensils outside the canteen area without providing prior information to
the manager. The particulars of the utensils issued by any person, the time of issue and the time of return
shall be documented by the manager.
4.2. No one should purposefully damage any accessories and assets of the canteen.
4.3. Everyone is expected to register their complaints related with any aspect of the canteen in the
complaint book, kept with the manager, with the name and signature of the same or via mail from their own
IISER’s email account to the official canteen committee email account.
4.4. Everyone is expected not to waste any food intentionally.
4.5. Both consumers and employees of canteen are expected to behave properly with each other.
4.6. None is allowed to enter the cooking and storage premises without prior entry of his/her unique card ID
number and signature in the log book that shall be documented by the manager.
4.7. In case of a leave of more than three days or if a large group of members are going on leave, they are
expected to inform anyone, in charge, at least the day before.
Violation of code of conduct in any form might result in imposing of fine, which shall be deducted from
his/her canteen account with a notification to the person, in concern.
1. In case of any discrepancy, which cannot be handled by the executive committee in the first place, the
advisory board shall set-up a review board to inquire the issue. No member of the Executive Committee
shall be the part of it.
2. Interpretation of this constitution shall be done by the canteen committee, after consultation with the